January 13, 2025 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room    
Board of Commissioners Regular Meeting
Monday January 13, 2025
5:30 p.m.

1. Call Meeting to Order - Chairman Bell
   Chairman Bell declared a quorum and called the meeting to order at 5:30 pm.
2. Roll Call - Chairman Bell 
   Chairman Bell called the roll with the following commissioners present, Bell, McKinnon, Langdon, Nelson, White and Godwin. Director Brown was present. Chairman Bell gave an opening prayer
3. Consent Agenda Items - Chairman Bell - Tab 1 
   1. Consider approving Minutes for December 2, 2024 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider CCHRCO Winter Workshop for Director
      Request Action
      Commissioner Nelson made a motion to accept the consent agenda as presented; a second was given by Commission White. There was no discussion, the motion was approved.
4. Public Comment - Chairman Bell
   None
5. Old Business - Chairman Bell
   None
6. New Business - Chairman Bell
   1. Consider Aged Accounts Receivable Write Offs - Tab 2
      Allen Brown, Executive Director                                                                                                
      Request Action
      Director Brown presented the uncollected aged accounts receivables totaling $3,192.98, that are to be written off in accordance with the BHA write-off policy. Commissioner Langdon made a Motion and Resolution to write off the uncollected accounts receivable totaling $3,192.98. Commissioner Nelson gave a second, there was no further discussion; the Motion and Resolution were approved.
   2. Consider November 2024 Financial Statements - Tab 3 
      Allen Brown, Executive Director
      Director Brown presented the November 2024 Financial Statements
   3. Consider Contract for Fee Accounting Service - Tab 4
      Allen Brown, Executive Director
      Request Action
      Director Brown presented three proposals for Fee Accounting Services from the RFP. The proposals were from Green and Associates, Brenton D. Umphlett CPA, and MRI Software. The current contract is with Green and Associates, and they have performed adequately for the past five years. Of the three proposals Green and Associates offered the greatest value to Benson Housing Authority. Commissioner McKinnon made a motion to approve a two-year contract, with the option to extend annually for three additional years. Commissioner Langdon gave a second. There was no further discussion, the motion was approved
7. Executive Director Report - Allen Brown
   Allen Brown, Executive Director                         
   Director Brown presented the Executive Director Report.
8. Board of Commissioners Report/Comments - Commissioners
   Chairman Bell made suitable comments concerning the new year and looked forward to working with all the board members and having a most productive year.
   There were no further comments.
9. Adjournment - Chairman
   The meeting adjourned at 5:55 pm