March 3, 2025 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room    
Board of Commissioners Regular Meeting
Monday March 3, 2025
5:30 p.m.

1. Call Meeting to Order - Chairman Bell                                             
   Chairman Bell declared a quorum and called the meeting to order at 5:30 pm.
2. Roll Call - Chairman Bell                                           
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Hazel Nelson, Florese White, Justin Powell and William Godwin. Director Allen Brown was present. Chairman Bell gave an opening prayer
3. Consent Agenda Items  - Chairman Bell - Tab 1         
   1. Consider approving Minutes for February 10, 2025 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider SERC Executive Committee Meeting for Director Brown
      Request Action
      Commissioner Langdon made a motion to accept the consent agenda as presented; a second was given by Commission McKinnon. There was no discussion, the motion was approved.
4. Public Comment  - Chairman Bell                             
   None
5. Old Business - Chairman Bell                         
   None
6. New Business - Chairman Bell                         
   1. Consider Aged Accounts Receivable Write Offs - Tab 2
      Allen Brown, Executive Director                            
      Request Action
      Director Brown presented the uncollected aged accounts receivables totaling $4,202.91, that are to be written off in accordance with the BHA write-off policy. Commissioner Nelson made a Motion and Resolution to write off the uncollected accounts receivable totaling $4,202.91. Commissioner Godwin gave a second, there was no further discussion; the Motion and Resolution were approved.
   2. Consider January 2025 Financial Statements - Tab 3
      Allen Brown, Executive Director
      Director Brown presented the January 2025 Financial Statement. There were questions or concerns.
   3. Consider Contract Extension for Attorney Services - Tab 4   
      Allen Brown, Executive Director                            
      Request Action
      Director Brown reported that BHA Legal Representation contract with Spence, Carter, and Reed, Attorneys at Law, was expiring and was eligible to be extended annually for two additional years. Director Brown recommended that the contract be extended for one year. Commissioner McKinnon made a motion and resolution to extend the Legal Representation Contract for one year, with a second given by Commissioner White. There was no further discussion; all were in favor; the motion and resolution were approved.
7. Executive Director Report - Allen Brown                                                     
   Allen Brown, Executive Director   
   Director Brown presented the Executive Director Report.
8. Board of Commissioners Report/Comments - Commissioners
   No Reports
9. Adjournment - Chairman

The meeting adjourned at 5:50 pm